​​​​​​​​​​​​​​​​Employee Handbook Creator
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Attention: Employers Choosing The “Lump Sum” Method to Provide Santa Monica Sick Leave (SMSL)

Santa Monica’s Paid Sick Leave Ordinance allows employers to provide employees with paid sick leave on a "lump sum" basis or an "accrual" basis. Employers who choose the "lump sum" method must grant employees the full amount of Santa Monica Sick Leave (SMSL) at the time of hire and annually thereafter at the beginning of each calendar year, fiscal year or year of employment (See [Option: Lump Sum] in the Sample Policy).

Starting January 1, 2018, small businesses (with fewer than 25 employees) who choose the "lump sum" method must provide a lump sum of at least 40 hours of SMSL. Large employers (26 or more employees) must provide a lump sum of at least 72 hours of SMSL.

The Handbook Creator Wizard currently prompts small employers selecting the "lump sum" method for SMSL to provide at least 48 hours of SMSL under the lump sum method. Small employers choosing the “lump sum” method should be aware that only 40 hours is required by the ordinance. Small Employers who wish to only offer the mandated amount of 40 hours, must edit their policy using the instructions provided below.

Updating Your Employee Handbook PDF or RTF (Word):

  1. Open your document;
  2. Find the Santa Monica Paid Sick Leave Policy;
  3. Find the "Amount of Santa Monica Sick Leave" section;
  4. Adjust the amount of hours per the information above;
  5. Save the document.

And/Or

Updating the Employee Handbook Creator:

  1. Click on the name of the handbook in which you want to make additions or changes.
  2. Select the > button to the left of the section title (Leaves of Absence). You will see a list of your policies for that section.
  3. Select the policy you want to edit (Sick Leave -Santa Monica).
  4. Find the "Amount of Santa Monica Sick Leave" section in the edit field;
  5. Adjust the amount of hours per the information above;
  6. Click the orange "Save" button. Your Employee Handbook Creator policy is now udpated.

Note: If you have not added the Santa Monica Sick Leave Policy yet, work through the Wizard normally, adding the policy, and follow the "Updating the Employee Handbook Creator" instructions after the handbook is completed.

CalChamber is working to resolve this issue and will send an updated Santa Monica Sick Leave Policy as soon as possible.