Recordkeeping

Because they may have only a few employees, small employers may be under the misconception that they don’t need to comply with federal and state recordkeeping requirements.

Numerous federal and state laws create specific records retention periods for specific records made in, or collected in connection with, employment – regardless of the size of the business. It’s vital that employers understand their recordkeeping obligations. In the event of an employment-practice audit, your records will need to be up-to-date and accurate.

The HR Library uses plain language to explain recordkeeping for small business, including detailed information on:

• When you should file or update paperwork
• What employment-related paperwork should be kept on file
• How long employment-related paperwork must be kept on file
• Which records can be recorded digitally

Our Records Retention Requirements form explains recordkeeping requirements for 12 personnel data categories, including payroll records, employee wage records, employee personnel files and records related to leave under the federal Family and Medical Leave Act.

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