When a disability or the need for an accommodation is not known or obvious, you can ask an employee for reasonable documentation about his/her disability and its functional limitations that require reasonable accommodation.
California’s disability regulations provide detailed guidance on documentation requirements under California law. Reasonable medical documentation states that an employee has a physical or mental condition that limits a major life activity, and describes why the employee or applicant needs an accommodation to have an equal opportunity to:
- Participate in the application process or be considered for the job,
- Perform job duties, or
- Enjoy benefits and privileges of employment equal to non-disabled employees.