Privacy Questions & Answers

If asked, do you have to show an employee their personnel file? Learn what records you can keep in an employee’s main file, what you must file separately, and who has a right to see the documents.

Investigating Applicants

• MayI run a credit check on a job applicant or an employee?
• What do I do when a Social Security number does not match?
• What must I do when running a credit or background check on an applicant or employee?

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Medical Examinations

• May I require employees and applicants to have physical examinations?

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Monitoring Employees

• May I read my employees' e-mail and/or listen to their voice mail?
• Can I access an employee's computer and see what he/she has been viewing without invading privacy?
• May I search my employees' desks and other things, such as lockers?

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Recordkeeping

• What conditions restrict release of employee information?
• Are employees entitled to see and copy their personnel files?
• May employees access their own personnel file?
• Where should I keep personnel records?
• Are there any records that should be kept separately from an employee's?

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References and Recommendations

• What are the guidelines for giving references?

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